Operational systems for architecture & engineering firms

Structure first.
Then automation.

We map how your firm actually runs, rebuild the parts that no longer hold, and automate what is left.

Tools we run on
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01 · Where firms are when they call us

Built for firms that outgrew the spreadsheet.

This sounds familiar if
Project information lives in different places depending on who you ask
Every new hire learns the real process by word of mouth
Status updates take longer to produce than the work itself
Your tools do not talk to each other, so someone has to
Growth adds more disorder instead of more capacity
02 · The system

Everything the project touches, in one record.

Automation and AI sit on top
of the record, never instead of it

A person still approves anything that leaves the firm.

Models answer from your own indexed material (standards, past projects, written processes) and write back to the record, so every draft and extracted field stays attached to its project.

03 · What it looks like

One screen for the whole firm.

Interface preview: click through it
sample data, not a live product
Kesk OÜ
Overview
All projects · Q3
Synced 2 min ago
Active projects
24
On schedule
78%
Awaiting approval
6
Hours saved / mo
310
Projects
Riverside footbridge
Detail design
M. Tamm
On track
Harbour block B
Tender
J. Käär
Review
Nõmme school extension
Permitting
K. Lepik
Blocked
Substation retrofit
Site works
M. Tamm
On track
Warehouse survey
Concept
A. Sepp
Drafting
Showing 5 of 24
Approvals queue · 6
Automation activity
Filed
2m
Drawing set v4 filed to Riverside footbridge
Summarised
11m
RFI 118 summarised and routed to J. Käär
Extracted
26m
Invoice fields read from 3 PDFs, queued for approval
Reflowed
41m
Permit date moved: 4 dependent tasks rescheduled
Automations
12 active
0 failing

Every figure on this screen is read from the record, not typed into it.

The layout is built around how your firm reports, so the numbers your partners ask for are already on the page when they ask.

04 · The cost of disorder

What is the disorder costing you?

Move the inputs to match your firm. The figure is an estimate, not a quote.

18
34 min
€30

Assumes one in three of the team loses the time shown to manual coordination, 21 working days a month, and the hourly operational cost set above. Illustrative.

Lost every year
€25 704
Every month
€2 142

One system.
Total visibility.

Tell us how your firm runs today. We will show you what it looks like with a structure underneath, and what to automate first.

Start a conversation